1. INTRODUCTION

EUROVOD ("EUROVOD" and/or "We") are committed to protecting and respecting your privacy and take this responsibility regarding the security of customer information very seriously. We will be clear and transparent about the information We are collecting and what We will do with that information.

This Privacy Policy applies when you (“you”, “User” or “EUROVOD Network User”) access, log-in to the EUROVOD website. For the purposes of this Privacy Policy, a “User” is a person who takes part in one of the European VOD Meetings workshop as a participant or as a trainer, EUROVOD member and receives access to the EUROVOD Restricted Resource Area via an online profile.

 

2. AGREEMENT TO TERMS OF PRIVACY POLICY

By applying and upon selection to one of the EUROVOD training programmes, or by appointment as a trainer for one of our workshops, as an EUROVOD board or team member, you expressly acknowledge our collection, use, disclosure and retention of your information as described in this Privacy Policy.

This Privacy Policy (the "Policy"), together with any other documents referred to on it, set out the basis on which any personal data We collect from you, or that you provide to us, will be processed by us. The Policy will cover the following areas:

What personal data We collect and process about you in connection with your relationship with us as a customer and through your use of our website, mobile applications and online services;

• Where We obtain the data from;

• What We do with that data;

• How We store the data;

• Who We transfer/disclose that data to;

• How We deal with your data protection rights;

• And how We comply with the data protection rules.

All personal data is collected and processed in accordance with France and EU data protection laws.

Please read the following carefully to understand our views and practices regarding your personal data and how We will treat it. By visiting www.eurovod.org you are accepting and consenting to the practices described in this Policy.

 

3. DATA CONTROLLER

For the purpose the General Data Protection Regulation (GDPR) (collectively the "Act"), the data controller is EUROVOD, 47 rue de Paradis, Paris, France.

We have also appointed a Data Protection Officer ("DPO") to oversee compliance with this Policy. If you have any questions about this Policy or how We handle your personal information, please contact the DPO at eu.admin@eurovod.org. You have the right to make a complaint at any time to the supervisory authority.

 

4. INFORMATION WE MAY COLLECT FROM YOU

We may collect and process the following data about you:

4.1 Information you give us.  The information you give us may include your name, address, e-mail address and phone number, personal description and photograph, or any amount of other information in relation to your professional background.

• Registration information: information you provide to us when you apply for one of the EUROVOD workshops (the European VOD Meetings) on our site www.eurovod.org, after being contracted as a trainer for one of EUROVOD`s workshops, or after being accepted as EUROVOD member (after filling-in the membership form).

• corresponding with us by phone, e-mail

• Registration to our newsletter: information you provide by subscribing to our mailing list, to get news and updates from EUROVOD, through Mailchimp.

4.2 Information We collect about you. With regard to each of your visits to our Site We may automatically collect the following information:

1. technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;

2. Information we may collect in relation to social networks. If you use any of our social network applications, pages or plugins or you use one of our products or services that allow interaction with social networks, We may receive information relating to your social network accounts. For instance:

• If you 'like', '+1' or similar one of our pages on a social network site, We may receive information about your social network profile, depending on your social network account privacy settings

• For more information and for details about how you can control access to your social network profile, you should view the privacy policy and other guidance available on your social network's website.

 

5. USES MADE OF THE INFORMATION

We use information held about you in the following ways:

5.1 Information you give to us. We will use this information:

• to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;

• to provide you with information about other services We offer that are similar to those that you have already purchased or enquired about;

• to send our EUROVOD Newsletters by email and similar means of electronic communication as part of providing relevant content for our network. EUROVOD Mailing List Subscriber have the possibility to unsubscribe from such communication at any time.

5.2 Information We collect about you. We will use this information:

• to improve our site to ensure that content is presented in the most effective manner for you and for your computer;

• to allow you to participate in interactive features of our service, when you choose to do so;

• We will only process your personal data where we have a legal basis to do so. The legal basis will depend on the reasons We have collected and need to use your personal data for. We will not retain your data for longer than is necessary to fulfil the purpose it is being processed for. To determine the appropriate retention period, We consider the amount, nature and sensitivity of the personal data, the purposes for which We process it and whether We can achieve those purposes through other means.

 

6. DISCLOSURE OF YOUR INFORMATION

Access to the data made by natural persons who render their services to EUROVOD, acting within the organizational framework, is authorized. In addition, access to the data is granted to companies and professionals that the Data Processor has hired in their internal organizational framework in order to provide general or maintenance services (computer services, consulting, audits, etc.).

We may share your information with selected third parties including:

• Business partners, suppliers and sub-contractors for the performance of any contract We enter into with them or you.

• Analytics and search engine providers that assist us in the improvement and optimisation of our site.

• Legal and other professional advisers, law courts and law enforcement bodies in all countries We operate in in order to enforce our legal rights in relation to our contract with you;

• Social media: You may be able to access third party social media services through our website or App or before coming to our website or App. When you are registered with your social service account, We will obtain the personal information you choose to share with us through these social media services pursuant to their privacy settings in order to improve and personalize your use of our website or App. We may also use social media plugins on our website or App. As a result your information will be shared with your social media provider and possibly presented on your social media profile to be shared with others in your network. Please refer to the privacy policy of these third-party social media providers to find out more about these practices.

We may disclose your personal information to third parties:

• We do not sell your profile data to third parties. We share your status of “EUROVOD Member”, EUROVOD Trainer”, EUROVOD Trainee”, EUROVOD Board Member”, EUROVOD Team Member” with other industry actors (markets and festivals, national film agencies, Creative Europe etc.) who help us to provide our services to you, in which case those third parties are required to comply with our privacy policy and any other adequate technical and organizational measures to keep your information confidential and to use it only for the purpose of providing their services to your benefit and pursuant to the applicable privacy legislation in the EU.

• EUROVOD is based in the EU and complies with the GDPR framework as set forth by the EU regarding the collection, use, and retention of personal data from EU member countries. If you are located outside the EU and choose to use the Service or provide your information to us, please note that your information may be transferred, processed and stored by our service providers in other non-EU countries. Privacy laws of the European Union and third countries may not be as protective as those in your jurisdiction.

• Your data is not disclosed to any third party except (I) for reporting purposes to EUROVOD financiers, such as the European Commission, etc., (II) providing access to the restricted resource area, and for which EUROVOD collaborates with third parties, (III) the online EUROVOD database with contact information of EUROVOD participants, which is closed to the public and only accessible to EUROVOD Network Users after logging in, for which EUROVOD collaborates with third parties, (IV) when we have your permission, (V) when it is required by a competent authority in the exercise of its duties (for example in order to investigate, prevent or take action regarding illegal activities) or (VI) as otherwise required by law.

• EUROVOD Network User names; company name; position in the company; website; and for EUROVOD trainees and trainers, the year and EUROVOD workshop in which they have participated in, are visible to the public.

• We do not use your contact data other than as described in this Privacy Policy.

• b) The EUROVOD online database profile gives access to the EUROVOD restricted resource area.

• d) Contact information, project information, track record and statistical information among other, are disclosed as part of reports to EUROVOD `s main financiers such as, but not necessarily limited to, the European Commission.

 

7. SECURITY OF YOUR PERSONAL DATA

We follow strict security procedures in the storage and disclosure of your personal data, and to protect it against accidental loss, destruction or damage.

We may disclose your information to trusted third parties for the purposes set out in this Policy. We require all third parties to have appropriate technical and operational security measures in place to protect your personal data, in line with France and EU law on data protection rules. While countries outside the EEA do not always have strong data protection laws, We require all services providers to process your information in a secure manner and in accordance with France and EU law on data protection. We utilise standard means under EU law to legitimise data transfers outside the EU.

 

8. WHERE WE STORE YOUR PERSONAL DATA

The data that We collect from you will not be transferred to, and stored at, a destination outside the European Economic Area ("EEA").

All information you provide to us is stored on our secure servers. Where We have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

 

9. COOKIES

Our website uses cookies to distinguish you from other users of our Site. This helps us to provide you with a good experience when you browse our Site and also allows us to improve on our Site. This may include cookies of media and advertising partners that are being placed on your machine when visiting our website or App. Please visit our partners' websites for information on their privacy and cookie policy.

Cookies are small text files that are transferred to your computer's hard drive through your web browser to enable us to recognise your browser and help us to track visitors to our site; thus enabling us to understand better the products and services that will be most suitable to you. A cookie contains your contact information and information to allow us to identify your computer when you navigate around our site for the purpose of helping you accomplish your interactions. Most Web browsers automatically accept cookies, but, if you wish, you can change these browser settings by accepting, rejecting and deleting cookies. The "help" portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. If you choose to change these settings, you may find that certain functions and features will not work as intended. The cookies We use do not detect any information stored on your computers.

For more information about cookies and how to stop cookies being installed visit the following website: http://www.allaboutcookies.org.

 

10. YOUR DATA PROTECTION RIGHTS

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if We intend to use your data for such purposes or if We intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms We use to collect your data. You can also exercise the right at any time by contacting us at eu.admin@eurovod.org.

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that We do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

You may delete your EUROVOD contact from our database by contacting eu.admin@eurovod.org and you may opt out of receiving any newsletters from EUROVOD at any time by unsubscribing from this services via the unsubscribe link at the bottom of all EUROVOD newsletter or by contacting eu.admin@eurovod.org. Deleting your EUROVOD registration will cause all the contact data in the account to be permanently deleted from our systems within a reasonable time period, as permitted by law and will disable your access to any other services that require an EUROVOD account. We will respond to any such request, and any appropriate request to access, correct, update or delete your personal information within the time period specified by law (if applicable) or without excessive delay. We will promptly fulfil requests to delete personal data unless the request is not technically feasible or such data is required to be retained by law (in which case we will block access to such data, if required by law).

Under certain circumstances, by law you have the right to:

• Request information about whether We hold personal information about you, and, if so, what that information is and why We are holding/using it.

• Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information We hold about you and to check that We are lawfully processing it.

• Request correction of the personal information that We hold about you. This enables you to have any incomplete or inaccurate information We hold about you corrected.

• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

• Object to processing of your personal information where We are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where We are processing your personal information for direct marketing purposes.

• Object to automated decision-making including profiling, that is not to be subject of any automated decision-making by us using your personal information or profiling of you.

• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

• Request transfer of your personal information in an electronic and structured form to you or to another party (commonly known as a right to "data portability"). This enables you to take your data from us in an electronically useable format and to be able to transfer your data to another party in an electronically useable format.

• Withdraw consent. In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. Once We have received notification that you have withdrawn your consent, We will no longer process your information for the purpose or purposes you originally agreed to, unless We have another legitimate basis for doing so in law.

You have the right to access, rectification, opposition, erasure (“right to be forgotten”), and right to restriction of processing of your personal data by directing any such requests to EUROVOD (with EU Tax Identification Number FR: 03 792693988) registered at address 47 rue de Paradis, 75010 Paris, France. If you want to exercise any of these rights, then please contact us at eu.admin@eurovod.org

 

11. ACCESS TO INFORMATION

You will not have to pay a fee to access your personal information (or to exercise any of the other rights).

 

12. CHANGES TO OUR PRIVACY POLICY

Your use of EUROVOD, and any disputes arising from it, is subject to this Policy and all of its dispute resolution provisions including arbitration, limitation on damages and choice of law. We reserve the right to change our Policy at any time. Non-material changes and clarifications will take effect immediately, and material changes will take effect within thirty (30) days of their posting on this site. If We make changes, We will post them and will indicate at the top of this page the Policy's new effective date. If We make material changes to this Policy, We will notify you here, by email, or through notice on our home page. We encourage you to refer to this Policy on an ongoing basis so that you understand our current Policy. Unless stated otherwise, our current Policy applies to all information that We have about you and your account.

 

13. CONTACT

Questions, comments and requests regarding this Policy are welcomed and should be addressed to eu.admin@eurovod.org.